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Career profile Administrative Manager

Also known as Administrative Coordinator, Administrative Director, Administrative Manager, Administrative Officer, Administrator, Business Administrator, Business Manager

Administrative Manager

Also known as Administrative Coordinator, Administrative Director, Administrative Manager

Interests Profile
  • Enterprising
  • Conventional
  • Social
Pay Range
$56,080 - $169,930 (annual)
Required Skills
  • Time Management
  • Reading Comprehension
  • Active Listening
Knowledge Areas
  • Customer and Personal Service
  • Administration and Management
  • Administrative
Core tasks
  • Supervise administrative staff and provide training and orientation to new staff.
  • Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
  • Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
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What does an Administrative Manager do?

Administrative Managers plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, and other office support services.

What kind of tasks does an Administrative Manager perform regularly?

Administrative Managers are often responsible for overseeing or executing some or all of the following tasks:

  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.
  • Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.
  • Conduct classes to teach procedures to staff.

The above responsibilities are specific to Administrative Managers. More generally, Administrative Managers are involved in several broader types of activities:

Getting Information
Observing, receiving, and otherwise obtaining information from all relevant sources.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
Making Decisions and Solving Problems
Analyzing information and evaluating results to choose the best solution and solve problems.
Scheduling Work and Activities
Scheduling events, programs, and activities, as well as the work of others.

What is an Administrative Manager salary?

The median salary for an Administrative Manager is $98,890, and the average salary is $108,120. Both the median and average roughly describe the middle of the Administrative Manager salary range, but the average is more easily affected by extremely high or low salaries.

Many Administrative Managers earn significantly more or less than the average, due to several factors. About 10% of Administrative Managers earn less than $56,080 per year, 25% earn less than $73,650, 75% earn less than $130,930, and 90% earn less than $169,930.

Between the years of 2020 and 2030, the number of Administrative Managers is expected to change by 8.9%, and there should be roughly 29,200 open positions for Administrative Managers every year.

Median annual salary
$98,890
Typical salary range
$56,080 - $169,930
Projected growth (2020 - 2030)
8.9%

What personality traits are common among Administrative Managers?

Interests

Career interests describe a person's preferences for different types of working environments and activities. When a person's interest match the demands of an occupation, people are usually more engaged and satisfied in that role.

Compared to most occupations, those who work as an Administrative Manager are usually higher in their Enterprising and Conventional interests.

Administrative Managers typically have very strong Enterprising interests. Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Also, Administrative Managers typically have strong Conventional interests. Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Values

People differ in their values, or what is most important to them for building job satisfaction and fulfillment.

Compared to most people, those working as an Administrative Manager tend to value Relationships, Independence, and Recognition.

Most importantly, Administrative Managers very strongly value Relationships. Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.

Second, Administrative Managers strongly value Independence. Occupations that satisfy this work value allow employees to work on their own and make decisions.

Lastly, Administrative Managers moderately value Recognition. Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious.

Psychological Demands

Each occupation brings its own set of psychological demands, which describe the characteristics necessary to perform the job well.

In order to perform their job successfully, people who work as Administrative Managers must consistently demonstrate qualities such as integrity, dependability, and self-control.

Below, you'll find a list of qualities typically required of Administrative Managers, ranked by importance:

Integrity
Job requires being honest and ethical.
Dependability
Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Self-Control
Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Stress Tolerance
Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
Attention to Detail
Job requires being careful about detail and thorough in completing work tasks.

What education and training do Administrative Managers need?

Administrative Managers often have training in vocational schools, related on-the-job experience, or an associate's degree.

Administrative Managers usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with this occupation.

Educational degrees among Administrative Managers

  • 2.4% did not complete high school or secondary school
  • 18.1% completed high school or secondary school
  • 23.8% completed some college coursework
  • 12.0% earned a Associate's degree
  • 31.6% earned a Bachelor's degree
  • 10.6% earned a Master's degree
  • 1.5% earned a doctorate or professional degree

Knowledge and expertise required by Administrative Managers

Administrative Managers may benefit from understanding of specialized subject areas, such as customer and personal service, administration and management, or administrative knowledge.

The list below shows several areas in which most Administrative Managers might want to build proficiency, ranked by importance.

Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Important Abilities needed by Administrative Managers

Administrative Managers must develop a particular set of abilities to perform their job well. Abilities are individual capacities that influence a person's information processing, sensory perception, motor coordination, and physical strength or endurance. Individuals may naturally have certain abilities without explicit training, but most abilities can be sharpened somewhat through practice.

For example, Administrative Managers need abilities such as written comprehension, oral expression, and oral comprehension in order to perform their job at a high level. The list below shows several important abilities for Administrative Managers, ranked by their relative importance.

Written Comprehension
The ability to read and understand information and ideas presented in writing.
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Expression
The ability to communicate information and ideas in writing so others will understand.
Deductive Reasoning
The ability to apply general rules to specific problems to produce answers that make sense.

Critical Skills needed by Administrative Managers

Skills are developed capacities that enable people to function effectively in real-world settings. Unlike abilities, skills are typically easier to build through practice and experience. Skills influence effectiveness in areas such as learning, working with others, design, troubleshooting, and more.

Administrative Managers frequently use skills like time management, reading comprehension, and active listening to perform their job effectively. The list below shows several critical skills for Administrative Managers, ranked by their relative importance.

Time Management
Managing one's own time and the time of others.
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking
Talking to others to convey information effectively.
Coordination
Adjusting actions in relation to others' actions.

What is the source of this information?

The information provided on this page is adapted from data and descriptions published by the U.S. Department of Labor, Employment and Training Administration under the CC BY 4.0 license. TraitLab has modified some information for ease of use and reading, and the U.S. Department of Labor, Employment, and Training Administration has not approved, endorsed, or tested these modifications.

If you have any questions or suggestions about this information, please send a message.