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Career profile Event Coordinator

Also known as Catering Director, Conference Planner, Conference Planning Manager, Conference Services Director, Conference Services Manager, Convention Services Director, Convention Services Manager (CSM), Event Coordinator, Events Manager, Special Events Coordinator

Event Coordinator

Also known as Catering Director, Conference Planner, Conference Planning Manager

Interests Profile
  • Enterprising
  • Conventional
  • Social
Pay Range
$29,240 - $88,360 (annual)
Required Skills
  • Reading Comprehension
  • Active Listening
  • Speaking
Knowledge Areas
  • Customer and Personal Service
  • Communications and Media
  • Administrative
Core tasks
  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  • Review event bills for accuracy and approve payment.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
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What does an Event Coordinator do?

Event Coordinators coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

What kind of tasks does an Event Coordinator perform regularly?

Event Coordinators are often responsible for overseeing or executing some or all of the following tasks:

  • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  • Review event bills for accuracy and approve payment.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
  • Confer with staff at a chosen event site to coordinate details.
  • Inspect event facilities to ensure that they conform to customer requirements.
  • Maintain records of event aspects, including financial details.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  • Evaluate and select providers of services according to customer requirements.
  • Plan and develop programs, agendas, budgets, and services according to customer requirements.
  • Hire, train, and supervise volunteers and support staff required for events.
  • Conduct post-event evaluations to determine how future events could be improved.
  • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.

The above responsibilities are specific to Event Coordinators. More generally, Event Coordinators are involved in several broader types of activities:

Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
Making Decisions and Solving Problems
Analyzing information and evaluating results to choose the best solution and solve problems.
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Communicating with People Outside the Organization
Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Working with Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

What is an Event Coordinator salary?

The median salary for an Event Coordinator is $51,560, and the average salary is $55,890. Both the median and average roughly describe the middle of the Event Coordinator salary range, but the average is more easily affected by extremely high or low salaries.

Many Event Coordinators earn significantly more or less than the average, due to several factors. About 10% of Event Coordinators earn less than $29,240 per year, 25% earn less than $38,460, 75% earn less than $67,250, and 90% earn less than $88,360.

Between the years of 2020 and 2030, the number of Event Coordinators is expected to change by 17.6%, and there should be roughly 16,400 open positions for Event Coordinators every year.

Median annual salary
$51,560
Typical salary range
$29,240 - $88,360
Projected growth (2020 - 2030)
17.6%

What personality traits are common among Event Coordinators?

Interests

Career interests describe a person's preferences for different types of working environments and activities. When a person's interest match the demands of an occupation, people are usually more engaged and satisfied in that role.

Compared to most occupations, those who work as an Event Coordinator are usually higher in their Enterprising, Conventional, and Social interests.

Event Coordinators typically have very strong Enterprising interests. Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Also, Event Coordinators typically have strong Conventional interests. Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Lastly, Event Coordinators typically have moderate Social interests. Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.

Values

People differ in their values, or what is most important to them for building job satisfaction and fulfillment.

Compared to most people, those working as an Event Coordinator tend to value Relationships, Independence, and Recognition.

Most importantly, Event Coordinators very strongly value Relationships. Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.

Second, Event Coordinators strongly value Independence. Occupations that satisfy this work value allow employees to work on their own and make decisions.

Lastly, Event Coordinators strongly value Recognition. Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious.

Psychological Demands

Each occupation brings its own set of psychological demands, which describe the characteristics necessary to perform the job well.

In order to perform their job successfully, people who work as Event Coordinators must consistently demonstrate qualities such as attention to detail, dependability, and stress tolerance.

Below, you'll find a list of qualities typically required of Event Coordinators, ranked by importance:

Attention to Detail
Job requires being careful about detail and thorough in completing work tasks.
Dependability
Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Stress Tolerance
Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
Cooperation
Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Adaptability/Flexibility
Job requires being open to change (positive or negative) and to considerable variety in the workplace.

What education and training do Event Coordinators need?

Many Event Coordinators will have a four-year bachelor's degree, but some do not.

Event Coordinators usually need several years of work-related experience, on-the-job training, and/or vocational training.

Educational degrees among Event Coordinators

  • 1.5% did not complete high school or secondary school
  • 9.1% completed high school or secondary school
  • 14.5% completed some college coursework
  • 8.0% earned a Associate's degree
  • 54.3% earned a Bachelor's degree
  • 11.9% earned a Master's degree
  • 0.6% earned a doctorate or professional degree

Knowledge and expertise required by Event Coordinators

Event Coordinators may benefit from understanding of specialized subject areas, such as customer and personal service, communications and media, or administrative knowledge.

The list below shows several areas in which most Event Coordinators might want to build proficiency, ranked by importance.

Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Communications and Media
Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Important Abilities needed by Event Coordinators

Event Coordinators must develop a particular set of abilities to perform their job well. Abilities are individual capacities that influence a person's information processing, sensory perception, motor coordination, and physical strength or endurance. Individuals may naturally have certain abilities without explicit training, but most abilities can be sharpened somewhat through practice.

For example, Event Coordinators need abilities such as oral expression, oral comprehension, and written comprehension in order to perform their job at a high level. The list below shows several important abilities for Event Coordinators, ranked by their relative importance.

Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension
The ability to read and understand information and ideas presented in writing.
Written Expression
The ability to communicate information and ideas in writing so others will understand.
Speech Recognition
The ability to identify and understand the speech of another person.

Critical Skills needed by Event Coordinators

Skills are developed capacities that enable people to function effectively in real-world settings. Unlike abilities, skills are typically easier to build through practice and experience. Skills influence effectiveness in areas such as learning, working with others, design, troubleshooting, and more.

Event Coordinators frequently use skills like reading comprehension, active listening, and speaking to perform their job effectively. The list below shows several critical skills for Event Coordinators, ranked by their relative importance.

Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking
Talking to others to convey information effectively.
Coordination
Adjusting actions in relation to others' actions.
Service Orientation
Actively looking for ways to help people.

What is the source of this information?

The information provided on this page is adapted from data and descriptions published by the U.S. Department of Labor, Employment and Training Administration under the CC BY 4.0 license. TraitLab has modified some information for ease of use and reading, and the U.S. Department of Labor, Employment, and Training Administration has not approved, endorsed, or tested these modifications.

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