Also known as Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Secretary, Administrative Specialist, Executive Administrative Assistant, Executive Assistant, Executive Secretary, Office Assistant
Also known as Administrative Aide, Administrative Assistant, Administrative Associate
Executive Assistants provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
In addition, Executive Assistants may also train and supervise lower-level clerical staff.
Executive Assistants are often responsible for overseeing or executing some or all of the following tasks:
The above responsibilities are specific to Executive Assistants. More generally, Executive Assistants are involved in several broader types of activities:
The median salary for an Executive Assistant is $63,110, and the average salary is $65,230. Both the median and average roughly describe the middle of the Executive Assistant salary range, but the average is more easily affected by extremely high or low salaries.
Many Executive Assistants earn significantly more or less than the average, due to several factors. About 10% of Executive Assistants earn less than $39,350 per year, 25% earn less than $49,890, 75% earn less than $78,410, and 90% earn less than $94,830.
Between the years of 2020 and 2030, the number of Executive Assistants is expected to change by -18.7%, and there should be roughly 42,100 open positions for Executive Assistants every year.
Career interests describe a person's preferences for different types of working environments and activities. When a person's interest match the demands of an occupation, people are usually more engaged and satisfied in that role.
Compared to most occupations, those who work as an Executive Assistant are usually higher in their Conventional and Enterprising interests.
Executive Assistants typically have very strong Conventional interests. Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Also, Executive Assistants typically have moderate Enterprising interests. Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
People differ in their values, or what is most important to them for building job satisfaction and fulfillment.
Compared to most people, those working as an Executive Assistant tend to value Relationships, Support, and Working Conditions.
Most importantly, Executive Assistants strongly value Relationships. Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment.
Second, Executive Assistants strongly value Support. Occupations that satisfy this work value offer supportive management that stands behind employees.
Lastly, Executive Assistants moderately value Working Conditions. Occupations that satisfy this work value offer job security and good working conditions.
Each occupation brings its own set of psychological demands, which describe the characteristics necessary to perform the job well.
In order to perform their job successfully, people who work as Executive Assistants must consistently demonstrate qualities such as integrity, attention to detail, and dependability.
Below, you'll find a list of qualities typically required of Executive Assistants, ranked by importance:
Executive Assistants often have training in vocational schools, related on-the-job experience, or an associate's degree.
Executive Assistants usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with this occupation.
Executive Assistants may benefit from understanding of specialized subject areas, such as administrative, customer and personal service, or computers and electronics knowledge.
The list below shows several areas in which most Executive Assistants might want to build proficiency, ranked by importance.
Executive Assistants must develop a particular set of abilities to perform their job well. Abilities are individual capacities that influence a person's information processing, sensory perception, motor coordination, and physical strength or endurance. Individuals may naturally have certain abilities without explicit training, but most abilities can be sharpened somewhat through practice.
For example, Executive Assistants need abilities such as oral expression, oral comprehension, and written comprehension in order to perform their job at a high level. The list below shows several important abilities for Executive Assistants, ranked by their relative importance.
Skills are developed capacities that enable people to function effectively in real-world settings. Unlike abilities, skills are typically easier to build through practice and experience. Skills influence effectiveness in areas such as learning, working with others, design, troubleshooting, and more.
Executive Assistants frequently use skills like reading comprehension, active listening, and speaking to perform their job effectively. The list below shows several critical skills for Executive Assistants, ranked by their relative importance.
The information provided on this page is adapted from data and descriptions published by the U.S. Department of Labor, Employment and Training Administration under the CC BY 4.0 license. TraitLab has modified some information for ease of use and reading, and the U.S. Department of Labor, Employment, and Training Administration has not approved, endorsed, or tested these modifications.
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